Insurance Requirements

Overview

In addition to filing an application for operating authority, all applicants for motor carrier, freight forwarder, and broker authorities must have specific insurance and legal process agent documents on file before the FMCSA will issue the authorities. The required filings vary, based on the types of registrations involved. Below is a list of pre-registration forms, followed by an explanation of which types of registrants are subject to filing those forms. 

Please note that first-time applicants with FMCSA must apply using >span class="s1"> as of December 12, 2015. Existing registration- or authority-holders may apply for authorities using the OP-series forms until a later date. On January 17, 2017, FMCSA published a Federal Register notice with more details on the suspension of the URS effectiveness date.

Liability and cargo insurance forms must be submitted directly (online) by the home office of the insurance company furnishing the coverage. The FMCSA does not furnish copies of insurance forms.

Requirements

How to File

Applicants should be prepared to contact their agents to request filing of the required forms immediately after obtaining their designated docket number. These filings must be received within 90 days after the FMCSA has published public notice of intention to register the applicant. (Applicants will be notified by letter of their docket number and date of publication in the FMCSA Register.)

Applicants are cautioned to ensure that the name and address of the business as set out in all pre-registration filings match exactly the name and address provided in their application for operating authority filings. Any deviation will result in rejection of the supplemental pre-registration filings.

Where to File

mc-ecc [dot] comments [at] dot [dot] gov

Email links icon or at the above address with the following information:

• Letter on the insurance company’s letterhead requesting a filer account
• Home office address of the insurance company
• Billing address, if that address is different from the home office address
• Name of a contact person with that insurance company
• Contact person’s telephone and fax numbers
• Billing contact person’s telephone and fax number if it is different than the home office contact person
• E-mail address of the contact person if available
• Preferred user name for the account (if any)
• Copy of the insurance company’s state license
• Subject line: "Insurance Filer Account Request"

Insurance/process agent filings can also be mailed directly to:

FMCSA

Office of Registration and Safety Information, MC-RS

1200 New Jersey Avenue SE  Room W65-206 

Washington, DC 20590

Checking Status

FMCSA's QCMobile app can be used to verify an entity's operating authority and USDOT number. The new app will provide the functionality previously provided by the automated phone system, plus access to USDOT number status information. Users of Apple or Android smartphones or tablets can download this app from the iTunes App Store (Apple) or the Google Play Store (Android) at no cost.